Document Management & Workflow

The Document Management systems are indispensable for the good functioning of organizations, due to their effectiveness in organizing the entire volume of documents, coming from abroad or internally, as well as in the coordination and control of information, it contributes to solving problems and improving the management of organizations.
The implementation of a Document Management & Workflow system is a decisive factor for your business, as it allows the company to manage all unstructured information, based on the following concepts:

Dematerialization

• The Document Management systems are indispensable for the good functioning of organizations, due to their effectiveness in organizing the entire volume of documents coming from abroad or internally as well as in the coordination and control of information. It contributes to solving problems and improving the management of organizations.

Normalization

• Of all types of company documents, classification methods and entities; standardization of processes always using the same procedures.

Indexing

• Cataloging and classification of electronic documents. This phase is equivalent to the physical archiving process but enhancing the benefits of the information systems being able to guarantee the integrated management of the physical and electronic archiving.

Workflow

• Definition of the various states through which a document passes including publication, approval, distribution and circulation or archiving enabling the control of document circulation flows.

Search

• Search engine capable of conducting document searches for their content or attributes allowing them to be immediately located and made available whenever necessary and anywhere.

Cost Reduction

• The cost reduction comes from increased productivity in search, forwarding and document management reducing the cost of copies and reducing the need for file space.

Critical Success Factors

• Access to documents on any device;

• Automatic document management through automation and standardization of work processes;

• Standardization of documents, filing criteria and procedures;

• Centralized organization files, increasing administrative and procedural efficiency;

• It makes the most of the time of its collaborators with the speed in the availability, access and treatment of the documents;

• Control and security of information and information flows> documents and processes;

• Gains in administrative and procedural efficiency, with a consequent reduction in operating costs;

• Measuring resource efficiency.